Monitoring & Evaluation
MONITORING & EVALUATION
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Introduction
·
Monitoring is the
continuous & ongoing collection and review of information on programme
implementation, coverage and use for comparison with implementation plans
·
Evaluation is the
systematic process to determine the extent to which the service needs and
results have been or are being achieved and analyze the reason for any
discrepancy
Monitoring
Vs Evaluation
|
ATTRIBUTE |
MONITORING |
EVALUATION |
|
Main focus |
Collecting data on progress |
Assessing data at critical stages of the process |
|
Sense of completion |
Sense of progress |
Sense of achievement |
|
Time focus |
Present |
Past-future |
|
Main question |
What is happening now to reach our goal |
Have we achieved our goal |
|
Attention level |
Details |
Big picture |
|
Inspires |
Motivation |
Creativity |
|
Periodicity |
Continuous throughout the whole process |
Intermittent |
|
Supports |
Implementation of a plan |
Designing the next planning cycle |
|
Skills required |
Management |
Leadership |
|
Output processing |
Progress indicators needs to be closely monitored
by few people |
Evaluation results need to be discussed,
processed and interpreted by all stakeholders |
·
Monitoring
o Monitor Inputs
o Monitor Process
o Monitor Outputs
·
Evaluation
o Strategy (What was planned?)
o Outcome (What was achieved?)
o Functioning (How was it achieved?)
·
Monitoring + Evaluation
o Effectiveness
o Efficiency
o Impact
Monitoring
and Evaluation
·
Key functions
o
To improve the performance
o
To find out that a service or program achieve
its goals or not
o
Identifies the strength & weaknesses of a
program
·
Purpose
o
Problem identification & cause analysis
o
Inform stakeholders
o
Goal and objective setting
o
Developing implementation plan
·
Uses
o
To improve the program implementation
o
To improve future program
o
Inform stakeholders like
§ Donors
§ Government
§ Communities
§ Beneficiaries
·
What to Monitor & Evaluate?
o
Process
o
Plan
o
Progress
o
Compliance
o
Budget
o
Delivery
·
How to carry out M&E?
o
Analyze
o
Identify
o
Determine
o
Develop
o
& Implement
·
Questions of M&E
o
What is being done?
o
By whom?
o
When?
o
How much?
o
How often?
o
Additional outputs?
o
Resources used?
·
Focus on
o
Projects
o
Programs
o
Services
o
Processes
o
Conditions
·
Aspects
o
Inputs
o
Processes
o
Outputs
o
Outcomes
o
Impacts
·
Types of M&E
o
Internal (by self)
o
External (by outside authorities)
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