Employees Rules & Regulations
EMPLOYEES RULES & REGULATIONS
Description also available in video format (attached
below), for better experience use your desktop.
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The requirement of rules & regulations
for an employee is to allow
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Guidance
o
Compliance
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& full understanding of all operating procedures
enabling & ensuring that each employee have clear & fair directions
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The conditions, operations & procedure on
which am organization operates are
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Equal opportunity
o
Health & Safety
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Disciplinary & Grievances procedure
Rules
& Regulations
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Personal & Personnel Records
o
Organization must have to keep personal &
personnel records in accordance with data protection rulings
o
Record of both the employer & employee
may be open for inspection
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Equal Opportunity Statement
o
Organization must comply in every manner with
equal opportunities to ensure fair success in practiced for all employees
o
The document is stored in the shared documents
folder located on the desktop of every department
·
Health & Safety Statement
o
It is the responsibility of organization
& employees to ensure that the organization health & safety policy
procedures & applications are maintained and updated in accordance with the
government
o
The document is stored in the shared documents
folder located on the desktop of every department
·
Disciplinary & Grievance Procedure
o
The organization must ensure that a formal
grievance procedure is installed, displayed & implemented
o
The document is stored in the shared documents
folder located on the desktop of every department
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Personal Property
o
It is the responsibility of all staff to
secure their belongings at all times
o
The organization cannot be held responsible
for any loss or damage to the personal property
o
Personal items should not be left unattended
on the organization’s premises at any time
·
Personal Telephone Calls
o
Telephones are provided for the essential
aspects of the business operations
o
Regular occurrence of misuse may be charged
o
Please ask to your family, friends and
acquaintances not to contact you via the organization ‘s office except in an
emergency situation
·
E-mail and Internet
o
Each employee will be allocated an e-mail
address upon the commencement of employment
o
The purpose of this is to provide a simple
and efficient means of communication between
§ Employees
§ Co-workers
§ & management
o
Employees should ensure they check their
inbox at the commencement of each shift and reply promptly to any message
o
Internet access is intended for business use
only
o
Employees should not access to Chat Rooms or
Gaming sites
·
Political –Religious Activity
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Under no circumstances any staff member
participate or encourage political or religious activity whilst on organization
premises
o
Or undertaking activities on behalf of the
organization
·
Dress & Manner
o
The expectation of the organization is that
every representative will present themselves in an appropriate manner to meet
with
§ Employer
§ Colleague
§ & Customer expectations
o
A casual dress code can be acceptable but
business image, personal hygiene & inoffensive dress sense should be
priority
·
Personal Harassment
o
It is the responsibility of every organization
to protect their employees from
§ Bullying
§ Harassment
§ Intimidation
§ & Threatening
o
Any incidence of such will be reported to the
management and the grievance procedure will be activated
o
Investigation by the management will be
recorded
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Confidentiality
o
Employees information is private & confidential
o
Under no circumstances should contact
information be given to any third party without the express permission of the
person concerned
·
Handling Cash
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A receipt written detailing the
§ Date
§ Name of payee
§ Amount
§ & purpose of payment
o
The top copy to be handed to the payee and
bottom copy retained in the recipient book
o
If you take any cash out to pay for
good/services on behalf of organization then a detailed note of the date,
amount and purpose should be given with the bills
·
Absence
o
A written information must be shared for the
leave
o
The written application can be shared through
§ Email
§ Text
§ Or on phone call
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Time keeping
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It is expected from all the employee that
they will reach on time
o
Late coming continuation for 3 days will be
count as an absent for a day
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Bonus Payments
o
Overtime should be given
o
Increment after every 1 year
o
The range of the increment must be 8% to 10%
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Smoking
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Under no circumstances must you smoke at any
place in the organization
o
Smoking outside the premises is allowed
o
Dispose matches/cigarettes end in a sensible
and ecological manner
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