MS-Word

MS–Word 

Description also available in video format (attached below), for better experience use your desktop.

Introduction

MS-Word is a stand alone or bundled with complete MS-Office program software which is used to

·       Create letters, memos, reports and term papers.

·       To send the documents for feedback.

·       To maintain the mailing lists.

·       To create personalized documents & newsletter etc

 Formatting in MS Word

Text Formatting

  • Font Style & Size – Change appearance and size of text.
  • Bold, Italic, Underline – Emphasize important text.
  • Font Color – Highlight or categorize content.
  • Highlighting – Background color to emphasize words.
  • Change Case – Sentence case, UPPERCASE, lowercase, etc.

Paragraph Formatting

  • Alignment – Left, center, right, justify.
  • Line Spacing – Single, 1.5, Double spacing.
  • Indentation – Customize space at the beginning of a paragraph.
  • Bullets & Numbering – Organize information in lists.
  • Borders and Shading – Add borders or background color.

Page Formatting

  • Margins – Set the white space around text.
  • Orientation – Portrait or landscape.
  • Page Size – A4, Letter, Legal, etc.
  • Columns – Split text into two or more columns.
  • Page Breaks – Start content on a new page.

Headers and Footers

Header

  • Located at the top of each page.
  • Can include: Document title, chapter name, hospital/college name, etc.

Footer

  • Located at the bottom of each page.
  • Can include: Page number, date, confidentiality notes, file version, etc.

Inserting & Editing

  • Insert → Header/Footer
  • Different headers/footers for:
    • First page
    • Odd & even pages
    • Each section (use section breaks)

Working with Tables

Creating Tables

  • Insert → Table → Drag to select rows/columns or use dialog box.

Formatting Tables

  • Table Styles – Predefined designs.
  • Borders and Shading – Customize appearance.
  • Merge/Split Cells – Combine or separate cells.
  • Cell Alignment – Horizontal and vertical alignment.
  • Text Direction – Rotate text.

Table Tools

  • Layout tab → Adjust cell size, split tables, insert/delete rows/columns.
  • Useful in hospital records, patient data, drug charts, duty rosters, etc.

Sorting in Word

What Can Be Sorted?

  • Text (A to Z or Z to A)
  • Numbers (Ascending or Descending)
  • Dates (Oldest to Newest)

Sorting Tables

  • Select table → Layout → Sort
  • Choose column, type (Text/Number/Date), and order.

Sorting Lists

  • Select bullet/number list → Home → Sort (A-Z icon)

Graphics in MS Word

Inserting Graphics

  • Insert → Pictures – Add images from computer.
  • Insert → Online Pictures – Search internet images.
  • Insert → Shapes, Icons, SmartArt – Add visual elements.

Formatting Graphics

  • Resize, rotate, crop.
  • Add borders and effects.
  • Wrap Text – Control how text flows around images.
  • Positioning – Move images freely in document.

Uses in Healthcare

  • Insert charts, flow diagrams, hospital layout, clinical pathways, etc.

Templates

What is a Template?

  • A pre-designed document structure that can be reused.
  • File extensions: .dotx or .dotm.

Using Templates

  • File → New → Choose Template (e.g., Resume, Report, Invoice).
  • Modify text and save as a regular .docx file.

Creating Custom Templates

  • Design layout → Save As → Choose “Word Template (*.dotx)”.

Examples in Healthcare

  • Patient intake forms
  • Duty rosters
  • Discharge summary formats
  • Meeting agendas

Wizards in MS Word

Definition

  • Step-by-step tools that help create complex documents like letters, faxes, and resumes.

How to Use

  • File → New → Search “Wizard” (e.g., Letter Wizard, Fax Wizard).
  • Follow prompts to enter information → Automatically formatted document.

Examples

  • Mail Merge Wizard – Send personalized letters/emails.
  • Resume Wizard – Create professional resumes.
  • Fax Wizard – Generate formal fax cover sheets. 

Video Description

      Don’t forget to do these things if you get benefitted from this article

o   Visit our Let’s contribute page https://keedainformation.blogspot.com/p/lets-contribute.html

o   Follow our  page

o   Like & comment on our post


 

 

 

 

Comments

Popular posts from this blog

Bio Medical Waste Management

Basic concepts of Pharmacology

Introduction, History, Growth & Evolution of Management