MS-Word
MS–Word
Description also available in video format (attached below), for better experience use your desktop.
Introduction
MS-Word is a
stand alone or bundled with complete MS-Office program software which is used
to
· Create letters,
memos, reports and term papers.
· To send the
documents for feedback.
· To maintain the
mailing lists.
· To create
personalized documents & newsletter etc
➤ Text
Formatting
- Font
Style & Size – Change appearance and size of
text.
- Bold,
Italic, Underline – Emphasize important text.
- Font
Color – Highlight or categorize content.
- Highlighting
– Background color to emphasize words.
- Change
Case – Sentence case, UPPERCASE, lowercase, etc.
➤ Paragraph
Formatting
- Alignment
– Left, center, right, justify.
- Line
Spacing – Single, 1.5, Double spacing.
- Indentation
– Customize space at the beginning of a paragraph.
- Bullets
& Numbering – Organize information in lists.
- Borders
and Shading – Add borders or background color.
➤ Page
Formatting
- Margins
– Set the white space around text.
- Orientation
– Portrait or landscape.
- Page
Size – A4, Letter, Legal, etc.
- Columns
– Split text into two or more columns.
- Page
Breaks – Start content on a new page.
Headers and Footers
➤ Header
- Located
at the top of each page.
- Can
include: Document title, chapter name, hospital/college name, etc.
➤ Footer
- Located
at the bottom of each page.
- Can
include: Page number, date, confidentiality notes, file version, etc.
➤ Inserting
& Editing
- Insert
→ Header/Footer
- Different
headers/footers for:
- First
page
- Odd
& even pages
- Each
section (use section breaks)
Working with Tables
➤ Creating
Tables
- Insert
→ Table → Drag to select rows/columns or use
dialog box.
➤ Formatting
Tables
- Table
Styles – Predefined designs.
- Borders
and Shading – Customize appearance.
- Merge/Split
Cells – Combine or separate cells.
- Cell
Alignment – Horizontal and vertical alignment.
- Text
Direction – Rotate text.
➤ Table
Tools
- Layout
tab → Adjust cell size, split tables, insert/delete
rows/columns.
- Useful
in hospital records, patient data, drug charts, duty rosters, etc.
Sorting in Word
➤ What
Can Be Sorted?
- Text
(A to Z or Z to A)
- Numbers
(Ascending or Descending)
- Dates
(Oldest to Newest)
➤ Sorting
Tables
- Select
table → Layout → Sort
- Choose
column, type (Text/Number/Date), and order.
➤ Sorting
Lists
- Select
bullet/number list → Home → Sort (A-Z icon)
Graphics in MS Word
➤ Inserting
Graphics
- Insert
→ Pictures – Add images from computer.
- Insert
→ Online Pictures – Search internet images.
- Insert
→ Shapes, Icons, SmartArt – Add visual
elements.
➤ Formatting
Graphics
- Resize,
rotate, crop.
- Add
borders and effects.
- Wrap
Text – Control how text flows around images.
- Positioning
– Move images freely in document.
➤ Uses
in Healthcare
- Insert
charts, flow diagrams, hospital layout, clinical pathways, etc.
Templates
➤ What
is a Template?
- A
pre-designed document structure that can be reused.
- File
extensions: .dotx or .dotm.
➤ Using
Templates
- File
→ New → Choose Template (e.g., Resume,
Report, Invoice).
- Modify
text and save as a regular .docx file.
➤ Creating
Custom Templates
- Design
layout → Save As → Choose “Word Template (*.dotx)”.
➤ Examples
in Healthcare
- Patient
intake forms
- Duty
rosters
- Discharge
summary formats
- Meeting
agendas
Wizards in MS Word
➤ Definition
- Step-by-step
tools that help create complex documents like letters, faxes, and resumes.
➤ How
to Use
- File
→ New → Search “Wizard” (e.g., Letter
Wizard, Fax Wizard).
- Follow
prompts to enter information → Automatically formatted document.
➤ Examples
- Mail
Merge Wizard – Send personalized letters/emails.
- Resume
Wizard – Create professional resumes.
- Fax
Wizard – Generate formal fax cover sheets.
Video Description
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