MS-PowerPoint

By Abdulla Israr & Simran Rani

MS–PowerPoint

Description also available in video format (attached below), use your desktop for better experience.

Introduction

·       It is a program that includes Microsoft Office suites.

·       It is presentation based program that uses the videos, graphics, sounds & music to make a presentation more attractive.

·       This program is used to make presentations for various purposes.

 Presentation Styles

·       Presentation styles refer to the way information is visually communicated in a PowerPoint presentation.

A. Informative Style

  • Focus: Factual data, statistics, and information.
  • Example: Research presentations, business reports.

B. Persuasive Style

  • Aim: To convince or influence the audience.
  • Example: Marketing pitch, campaign presentation.

C. Instructional Style

  • Focus: Teaching or training content step-by-step.
  • Example: Educational tutorials, workshop materials.

D. Motivational Style

  • Aim: Inspire or encourage audience.
  • Example: Leadership talks, goal-setting presentations.

E. Visual/Graphical Style

  • Heavy use of images, infographics, and charts.
  • Minimal text.
  • Suitable for creative fields, design proposals.

Slide Insertion & Editing

A. Inserting Slides

  • Home tab → New Slide:
    • Choose from predefined layouts (Title Slide, Title & Content, Two Content, etc.)
  • Right-click in Slide Pane → New Slide.

B. Duplicating Slides

  • Right-click slide → Duplicate Slide.

C. Deleting Slides

  • Right-click → Delete Slide.

D. Changing Layout

  • Select slide → Home tab → Layout → Choose new layout.

E. Editing Content

  • Click text box or object to edit.
  • You can change:
    • Font type, size, color
    • Alignment and bullet styles
    • Images, charts, and SmartArt

F. Slide Design

  • Design tab → Choose Theme and Variants.

Menus in MS PowerPoint

A. File Menu

  • Save, Open, Close, Print, Share, Export, Options.

B. Home Menu

  • Clipboard: Cut, Copy, Paste
  • Slides: New Slide, Layout, Reset
  • Font: Style, Size, Color
  • Paragraph: Bullets, Alignments
  • Drawing tools

C. Insert Menu

  • Tables, Pictures, Shapes, Icons, Text Boxes
  • Charts, SmartArt, Audio/Video

D. Design Menu

  • Themes, Variants, Slide Size, Background Styles

E. Transitions Menu

  • Apply transitions between slides
  • Set transition effects and timing

F. Animations Menu

  • Animate objects on slides
  • Add entrance, emphasis, exit, and motion path effects

G. Slide Show Menu

  • Start Presentation (From Beginning/Current Slide)
  • Set Up Slide Show, Rehearse Timings, Record Slide Show

H. Review Menu

  • Spelling, Thesaurus, Comments, Compare

I. View Menu

  • Normal, Slide Sorter, Reading View, Master Views
  • Zoom, Gridlines, Guides

Slide Sorter View

·       Used for organizing and managing slides.

Features:

  • View all slides as thumbnails.
  • Easily rearrange slide order by drag and drop.
  • Delete or duplicate multiple slides.
  • Access through: View tab → Slide Sorter

Slideshow

A. Starting Slideshow

  • F5: Starts from beginning.
  • Shift + F5: Starts from current slide.
  • Slide Show tab → From Beginning / From Current Slide

B. Slideshow Options

  • Use presenter view (notes visible to presenter only).
  • Navigate using arrows, spacebar, mouse click.

C. Rehearse Timings

  • Set how long each slide appears during automated presentations.

D. Custom Slide Show

Animation

A. Types of Animations

  1. Entrance – Object appears (e.g., Fly In, Fade).
  2. Emphasis – Object highlighted (e.g., Spin, Grow).
  3. Exit – Object disappears (e.g., Fade Out, Fly Out).
  4. Motion Paths – Object moves along a path (e.g., Arc, Line).

B. Applying Animation

  • Select object → Animations tab → Choose effect.
  • Use Animation Pane for managing multiple animations.

C. Advanced Animation Tools

  • Add Animation: To apply multiple effects on one object.
  • Animation Pane: Shows sequence and timing.
  • Trigger: Animation starts on click of specific object.
  • Timing:
    • Start: On Click, With Previous, After Previous
    • Duration and Delay options

Tips for Effective PowerPoint Presentations

  • Use consistent fonts and colors.
  • Keep text minimal – focus on key points.
  • Use high-quality visuals (charts, photos).
  • Maintain slide-to-slide consistency.
  • Avoid too many transitions or animations.
  • Use speaker notes for additional details.

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