Information Keeda

CQI IN STORES Introduction Stores management is a vital component of hospital material management, ensuring the availability of right items, in the right quantity, at the right time, at the right cost. Inefficient stores operations lead to stock-outs , wastage, excess inventory , pilferage , and increased operational costs. Continuous Quality Improvement (CQI) in stores aims to enhance efficiency, accuracy, service levels, and cost-effectiveness by applying structured quality improvement principles. Total Quality Management (TQM) in Stores Definition: TQM is a management philosophy that emphasizes continuous improvement, customer satisfaction, teamwork, and quality in every process . Application in Stores: Customer focus – Internal (hospital departments, doctors, nurses) and external (patients, suppliers). Process approach – Streamlining procurement, storage, and distribution....

Recent Trends in Hospital Stores Management  Introduction ·        Recent trends in hospital stores management focus on improving efficiency, accuracy, and cost control through modern methods like automation , palletisation , electronic data interchange (EDI), canalization , and system approach . ·        These ensure timely availability of materials, reduce wastage, and enhance overall hospital performance and patient care. Automation in Hospital Stores What “automation” means in hospitals Using digital systems and electromechanical aids to plan, receive, store, pick, issue, and track materials with minimal manual effort and near-real-time visibility. Key technologies WMS (Warehouse Management System): Location control, FEFO/expiry control, cycle counting, put-away/pick paths, ABC class rules, quarantine lots, alerts. Barcoding & QR: GS1 barcodes , unit/box/pallet labels;...

STORE DOCUMENTATION Introduction ·        Stores documentation refers to the systematic preparation, maintenance, and preservation of records relating to the movement, storage, and consumption of materials. ·        Proper documentation ensures accountability, transparency, stock control, audit compliance, and prevention of pilferage . ·        It includes ·         Ensuring accurate stock records (receipts, issues, balances). ·         Providing a basis for planning and purchasing . ·         Facilitating internal and external audits . ·         Reducing discrepancies, shortages, and overstocking . ·         Aiding in budgetary control and cost analysis . Types of Store Documents 1. Invoice Definit...